HISTORICAL GUIDANCE

The purpose of these guidelines, set out by the Association of Event Organisers (AEO), Association of Event Venues (AEV), Events Supplier and Services Association (ESSA) and its stakeholders, is to provide a framework of support and assessments to ensure a safe return to live events.

All work has been approved by UK government.

Refer to gov.uk, section 2.2.3

The guidance sets out to achieve common standards of health, safety and operational planning, management and on-site conduct for the events industry.

While we work to common standards it is also important to note that risk assessments will be unique to the size, scale and type of event and the “All Secure Standard” should be used as open source guidance to translate to the relevant areas of your business, understanding that not all measures may be possible, or apply.

More background here

Now recognised as the industry’s best practice document, this open source guidance will be continually reviewed by working industry professionals who represent the best advice currently available, and who themselves have to work within the guidelines in their own professional capacities.

While many will be eager to get back to live events when the government allows, the health and safety of industry professionals, their customers and visitors alike, remains our number one priority.

The All Secure Standard has been set up to provide a best-practice guide to industry professionals responsible for organising and delivering organised industry events, trade shows and exhibitions of all sizes, in all locations.

All Secure Standard

The key measures sets out a pick and mix list of measures to consider when planning events and can be used in conjunction with the risk assessments.

The measures are scalable and look at everything from small scale events with minimum requirements to those which are more complex.

Key Measures

*This was kindly produced by the AEO UK ops group for event organisers.

The All Secure Expo took place at the Business Design Centre in September 2020 as a pilot event, demonstrating to government and the industry how the All Secure Guidance could be brought to life. Below you can find the video of the event, giving you a snapshot on what took place.

We have also provided the risk assessments that were created specifically for the pilot, highlighting some of the measures that the organisers decided to put in place.

We should stress that all events will have their own risk assessments tailored to the needs of that specific show, these are examples only to offer some guidance on what took place.

Lastly, there is a support deck to demonstrate how the measures could be brought to life, providing further education on what took place.

Please note that these will also be on the AEO Ops Hub for you to download and use at your leisure.

All Secure Expo Risk Assessment - Build and break

All Secure Expo Risk Assessment - Open period

All Secure Expo Fire Risk Assessment

All Secure Expo Deck

The Event Risk Assessment is based on identifying the contact points where, when and how transmission at the event is most likely to occur and assigning the controls best able to reduce the risk of transmission.

In order to assist event organisers in the completion of this essential assessment there are 2 template examples below shared by the industry. These are a starting point but it will be up to individual organisers to tailor their risk assessment to their individual event and the prevailing risk level.

BASIC RISK ASSESSMENT

An easy to follow layout which covers the fundamental considerations and can cover multiple risk scenarios – suitable for smaller events with fewer special considerations.

Template 1 - Basic Risk Assessment

*Kindly shared by ICHF