AEO - Association of event organisers

Operations Assistant - Enthusiast

AEO

Operations Assistant - Enthusiast

  • Closing date: 30-Sep-2019
  • Hours:
    • Full Time
  • Job function:
    • Operations
  • Contract type:
    • Permanent

The Opportunity:

A vacancy has arisen within the Enthusiast Operations team for an Operations Assistant.  We are looking for an organised, efficient and pro-active individual who can fit into our busy and hardworking team, working across a varied mix of leading consumer events.

The role will mainly be office based, but will work onsite at events. Therefore, any candidates applying should be willing to adapt to the onsite environment with all its unique pressures.

Key Responsibilities:

  • Production and timely communication of correct and detailed technical information for exhibitors.
  • Responding quickly and calmly to requests from sponsors and exhibitors pre-event and onsite.
  • Arranging travel and hotel arrangements for staff within a pre-set budget.
  • Creating and developing exhibitor manuals.
  • Providing a day to day advice service to exhibitors calling the Operations Department.
  • Keeping all show administration up to date. For example, managing exhibitor lists, contractor lists, special requirements and processing of all relevant forms.
  • Liaising with other show team members to ensure the Operations Department receive up to date and correct information in a timely manner.
  • Attending show meetings and taking minutes for circulation to all departments. Minutes should be relevant to all parties involved in each show.
  • Participating in regular floor plan checks, to include communicating any changes to the external floor plan department and overseeing their work.
  • Preparing the Operations equipment and documents ready to take on site. For example, copying floor plans, exhibitor lists and schedules, packing all necessary items and arranging their transportation.
  • Assisting with general office management such as monitoring of stationery needs and placing orders and keeping all store areas tidy and well organised.

Knowledge, Skills & Behaviours:

  • Experience in the exhibition industry (not essential).
  • Experience with exhibitor management, managing travel arrangements and working with hotels and/or venues.
  • Highly organised and methodical with strong attention to detail.
  • Ability to meet deadlines and resolve problems calmly under pressure.
  • Strong social and communication skills.
  • Self-motivated and productive approach, with the ability to take responsibility.
  • Able to work within a team and independently.
  • Ability to work in a fast paced environment.
  • Able to manage time effectively and multi-task.
  • Adaptable, particularly with I.T. systems.
  • Prepared to work some weekends.

 

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  • "Broadway Events joined the AEO on the Enterprise Membership. We’ve already taken advantage of the many benefits including the excellent FaceTime Masterclasses and training guides for exhibitors."
    Emma Barrett
    Broadway Events
  • "We are a member of the AEO because it is a proactive association for the events industry. As an organiser it provides us with high value ideas, networking, guidance and information."
    David Harrison
    PPMA Group
  • "This year, the association has led working groups to address industry issues and put on some amazing events full of insightful content for both organisers and, through the AEOs FaceTime initiative, exhibitors. In addition, the AEO has represented the industry at a Governmental level to raise awareness of the importance of events to the UK economy."
    Paul Byrom
    Upper Street Events
  • "I genuinely believe that if you’re involved in organising events you should become a member of the AEO."
    Simon Kimble
    Clarion Events
  • "Our membership of the AEO represents real and tangible value for UBM - it provides fantastic networking opportunities, practical training for our team as well as valuable insight into the state of our industry."
    Simon Parker
    Informa Markets
  • "As an Association business, we appreciate the excellent work the secretariat of the AEO do for our community. From the events side of our business, the AEO provides an excellent return on investment, providing thought leadership, fantastic networking, brilliant awards, excellent research and FaceTime, a valuable tool to tell our markets why exhibitions and events should be an essential part of the marketing mix."
    Neil Felton
    FESPA
  • "AEO’s networking and member meetings are valuable for individuals at all levels within our organisation. The promotion of our sector to the outside world, to government, authorities and business at large is another vital aspect of the AEO’s purpose for members, many of whom, like my company, work on events throughout the world."
    Stephen Brooks
    Mack Brooks Exhibitions
  • “Knowledge is power and the AEO dinners are certainly powerful, there is always a wealth of knowledge at the table. Insightful presentations make for a constructive and extremely social way to learn from the experts who’ve done it before. I attended the Japanese evening and gained really valuable insight about the culture and how best to communicate with a local audience.”
    John Whitaker
    Vice President Marketing, Data & Digital , dmg events
  • "We have the opportunity to contribute positively to the industry as well as gaining valuable insight and advice. There’s no need to spend valuable time and money reinventing the wheel when you have so many experienced professionals in AEO membership to learn from”
    Emma Cartmell
    CHS Group
  • "JOINING THE AEO HAS BEEN FANTASTIC! Being able to gift our customers with free places at the FaceTime masterclasses, learn alongside industry peers and seek advice to common challenges is invaluable”
    Sharon Azam
    GovNet Communications

 

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