AEO - Association of event organisers

Portfolio Conference & Seminar Manager, World Travel Market, Maternity Cover


Portfolio Conference & Seminar Manager, World Travel Market, Maternity Cover

  • Closing date: 14-Aug-2019
  • Hours:
    • Full Time
  • Job function:
  • Contract type:
    • Contract
    • Maternity

Job Title:  Portfolio Conference & Seminar Manager, World Travel Market

Reports to:  Head of Marketing & Communications

Based at:  Richmond, UK

Time period:  12 months Maternity Cover 


Reed Exhibitions is the world’s leading events business, enhancing the power of face-to-face through data and digital tools. Every year we run over 500 events in 30 countries, bringing together over 7 million event participants worldwide. With 4000 employees, we serve 43 industries in 38 offices around the globe. 


Reed Exhibitions is part of RELX Group. RELX Group is a global provider of information and analytics for professional and business customers across industries. The Group serves customers in more than 180 countries and has offices in about 40 countries. It employs approximately 30,000 people of whom almost half are in North America

Key responsibilities:


  • Work with the HoM and portfolio marketing managers on strategic development of the event programmes across the portfolio 
  • Develop strategic programme of events that can be rolled out across the portfolio 
  • Implement key event programme messaging 
  • Develop consistency of planning and implementing of the events across the portfolio
  • Develop consistency of reporting and analysis across the events programme 
  • Input in portfolio event programme budget and help manage cost savings
  • Manage, lead and inspire direct and indirect team members, ensure capability and skill sets are constantly improving to meet the needs of the business (Management of Senior Conference and Seminar Exec & Assistant)



World Travel Market (WTM & ATM)

Event Programme

  • Management of strategic input on all content 
  • Management & recruitment of event partners -  liaise as a point-of-contact pre, during & post show for external seminar organiser and speakers (WTM programme experts)
  • Oversea and manage with exec & assistant collating and gathering of seminar information including session titles, synopses, speaker biographies and photos 
  • Oversea and manage exec with all speaker queries / hotels, flight bookings, registration & badging
  • Creation of event timetables/schedules 
  • Project manage key high level events and programmes including: World Responsible Tourism Programme, Ministerial Programme and WTM Leaders’ Lunch
  • Manage operational aspects of the events programme pre & post WTM and on-site
  • Manage and liaise production teams pre WTM and onsite 
  • Managing on-site video, photography & recording of conference and any post show editing required (liaising with the video production team)
  • Strategic input in to all other event programme & WTM literature 
  • Budget Management of event codes and overall marketing budget 
  • Management of planning, reporting & analysis
  • Operations liaison
  • PR liaison – direct contact with PR team 
  • Provide feedback on all general marketing initiatives  
  • Agency & supplier liaison
  • Manage, lead and inspire direct senior conference and seminar exec & assistant report


Culture fit/ Background and experience:

  • Able to work in a diverse role
  • Be collaborative and hard working
  • Have understanding of B2B events marketing
  • Very organised and have a good eye for detail
  • Travel Industry knowledge would be a bonus  
  • "Broadway Events joined the AEO on the Enterprise Membership. We’ve already taken advantage of the many benefits including the excellent FaceTime Masterclasses and training guides for exhibitors."
    Emma Barrett
    Broadway Events
  • "We are a member of the AEO because it is a proactive association for the events industry. As an organiser it provides us with high value ideas, networking, guidance and information."
    David Harrison
    PPMA Group
  • "This year, the association has led working groups to address industry issues and put on some amazing events full of insightful content for both organisers and, through the AEOs FaceTime initiative, exhibitors. In addition, the AEO has represented the industry at a Governmental level to raise awareness of the importance of events to the UK economy."
    Paul Byrom
    Brand Events
  • "I genuinely believe that if you’re involved in organising events you should become a member of the AEO."
    Simon Kimble
    Clarion Events
  • "Our membership of the AEO represents real and tangible value for UBM - it provides fantastic networking opportunities, practical training for our team as well as valuable insight into the state of our industry."
    Simon Parker
  • "The AEO take great effort to ensure our industry continues to be recognised for its value, promotes the sector for talent acquisition and encourages the sharing of best practice across its members and their customers. It also provides a rich calendar of events for our staff to learn, network, share experiences and celebrate with their peers in the industry."
    Stuart Johnston
    Ascential Events
  • "As an Association business, we appreciate the excellent work the secretariat of the AEO do for our community. From the events side of our business, the AEO provides an excellent return on investment, providing thought leadership, fantastic networking, brilliant awards, excellent research and FaceTime, a valuable tool to tell our markets why exhibitions and events should be an essential part of the marketing mix."
    Neil Felton
  • "AEO’s networking and member meetings are valuable for individuals at all levels within our organisation. The promotion of our sector to the outside world, to government, authorities and business at large is another vital aspect of the AEO’s purpose for members, many of whom, like my company, work on events throughout the world."
    Stephen Brooks
    Mack Brooks Exhibitions
  • “Knowledge is power and the AEO dinners are certainly powerful, there is always a wealth of knowledge at the table. Insightful presentations make for a constructive and extremely social way to learn from the experts who’ve done it before. I attended the Japanese evening and gained really valuable insight about the culture and how best to communicate with a local audience.”
    John Whitaker
    Vice President Marketing, Data & Digital , dmg events
  • "We have the opportunity to contribute positively to the industry as well as gaining valuable insight and advice. There’s no need to spend valuable time and money reinventing the wheel when you have so many experienced professionals in AEO membership to learn from”
    Emma Cartmell
    CHS Group
  • "JOINING THE AEO HAS BEEN FANTASTIC! Being able to gift our customers with free places at the FaceTime masterclasses, learn alongside industry peers and seek advice to common challenges is invaluable”
    Sharon Azam
    GovNet Communications




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