AEO - Association of event organisers

Portfolio Conference & Seminar Manager, World Travel Market, Maternity Cover

AEO

Portfolio Conference & Seminar Manager, World Travel Market, Maternity Cover

  • Closing date: 14-Aug-2019
  • Hours:
    • Full Time
  • Job function:
  • Contract type:
    • Contract
    • Maternity

Job Title:  Portfolio Conference & Seminar Manager, World Travel Market

Reports to:  Head of Marketing & Communications

Based at:  Richmond, UK

Time period:  12 months Maternity Cover 

 

Reed Exhibitions is the world’s leading events business, enhancing the power of face-to-face through data and digital tools. Every year we run over 500 events in 30 countries, bringing together over 7 million event participants worldwide. With 4000 employees, we serve 43 industries in 38 offices around the globe. 

 

Reed Exhibitions is part of RELX Group. RELX Group is a global provider of information and analytics for professional and business customers across industries. The Group serves customers in more than 180 countries and has offices in about 40 countries. It employs approximately 30,000 people of whom almost half are in North America

Key responsibilities:

Portfolio

  • Work with the HoM and portfolio marketing managers on strategic development of the event programmes across the portfolio 
  • Develop strategic programme of events that can be rolled out across the portfolio 
  • Implement key event programme messaging 
  • Develop consistency of planning and implementing of the events across the portfolio
  • Develop consistency of reporting and analysis across the events programme 
  • Input in portfolio event programme budget and help manage cost savings
  • Manage, lead and inspire direct and indirect team members, ensure capability and skill sets are constantly improving to meet the needs of the business (Management of Senior Conference and Seminar Exec & Assistant)

 

 

World Travel Market (WTM & ATM)

Event Programme

  • Management of strategic input on all content 
  • Management & recruitment of event partners -  liaise as a point-of-contact pre, during & post show for external seminar organiser and speakers (WTM programme experts)
  • Oversea and manage with exec & assistant collating and gathering of seminar information including session titles, synopses, speaker biographies and photos 
  • Oversea and manage exec with all speaker queries / hotels, flight bookings, registration & badging
  • Creation of event timetables/schedules 
  • Project manage key high level events and programmes including: World Responsible Tourism Programme, Ministerial Programme and WTM Leaders’ Lunch
  • Manage operational aspects of the events programme pre & post WTM and on-site
  • Manage and liaise production teams pre WTM and onsite 
  • Managing on-site video, photography & recording of conference and any post show editing required (liaising with the video production team)
  • Strategic input in to all other event programme & WTM literature 
  • Budget Management of event codes and overall marketing budget 
  • Management of planning, reporting & analysis
  • Operations liaison
  • PR liaison – direct contact with PR team 
  • Provide feedback on all general marketing initiatives  
  • Agency & supplier liaison
  • Manage, lead and inspire direct senior conference and seminar exec & assistant report

 

Culture fit/ Background and experience:

  • Able to work in a diverse role
  • Be collaborative and hard working
  • Have understanding of B2B events marketing
  • Very organised and have a good eye for detail
  • Travel Industry knowledge would be a bonus  
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    Emma Barrett
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  • "As an Association business, we appreciate the excellent work the secretariat of the AEO do for our community. From the events side of our business, the AEO provides an excellent return on investment, providing thought leadership, fantastic networking, brilliant awards, excellent research and FaceTime, a valuable tool to tell our markets why exhibitions and events should be an essential part of the marketing mix."
    Neil Felton
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    Stephen Brooks
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    John Whitaker
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    Emma Cartmell
    CHS Group
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    Sharon Azam
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