AEO - Association of event organisers

COVID-19

AEO

Welcome to the COVID-19 guidance for event recovery

The purpose of these guidelines, set out by the Association of Event Organisers (AEO), Association of Event Venues (AEV), Events Supplier and Services Association (ESSA) and its stakeholders, is to provide a framework of support and assessments to ensure a safe return to live events.

All work has been approved by UK government.

The guidance sets out to achieve common standards of health, safety and operational planning, management and on-site conduct for the events industry.

While we work to common standards it is also important to note that risk assessments will be unique to the size, scale and type of event and the “All Secure Standard” should be used as open source guidance to translate to the relevant areas of your business, understanding that not all measures may be possible, or apply.

More background here

Now recognised as the industry’s best practice document, this open source guidance will be continually reviewed by working industry professionals who represent the best advice currently available, and who themselves have to work within the guidelines in their own professional capacities.

All Secure Standard -

risk assessment framework

While many will be eager to get back to live events when the government allows, the health and safety of industry professionals, their customers and visitors alike, remains our number one priority.

The All Secure Standard has been set up to provide a best-practice guide to industry professionals responsible for organising and delivering organised industry events, trade shows and exhibitions of all sizes, in all locations.

All Secure Standard

secure

Risk assessment

The Event Risk Assessment is based on identifying the contact points where, when and how transmission at the event is most likely to occur and assigning the controls best able to reduce the risk of transmission.

In order to assist event organisers in the completion of this essential assessment there are 2 template examples below shared by the industry. These are a starting point but it will be up to individual organisers to tailor their risk assessment to their individual event and the prevailing risk level.

 

BASIC RISK ASSESSMENT

An easy to follow layout which covers the fundamental considerations and can cover multiple risk scenarios – suitable for smaller events with fewer special considerations.

Template 1 - Basic Risk Assessment

*Kindly shared by ICHF

 

COMPREHENSIVE RISK ASSESSMENT

A comprehensive assessment covering potential hazards for all groups throughout the various event phases - suitable for larger, more complex events.

Template 2 – Comprehensive

*Kindly shared by Hyve Group

 

RA

  • "Broadway Events joined the AEO on the Enterprise Membership. We’ve already taken advantage of the many benefits including the excellent FaceTime Masterclasses and training guides for exhibitors."
    Emma Barrett
    Broadway Events
  • "We are a member of the AEO because it is a proactive association for the events industry. As an organiser it provides us with high value ideas, networking, guidance and information."
    David Harrison
    PPMA Group
  • "This year, the association has led working groups to address industry issues and put on some amazing events full of insightful content for both organisers and, through the AEOs FaceTime initiative, exhibitors. In addition, the AEO has represented the industry at a Governmental level to raise awareness of the importance of events to the UK economy."
    Paul Byrom
    Upper Street Events
  • "I genuinely believe that if you’re involved in organising events you should become a member of the AEO."
    Simon Kimble
    Clarion Events
  • "Our membership of the AEO represents real and tangible value for UBM - it provides fantastic networking opportunities, practical training for our team as well as valuable insight into the state of our industry."
    Simon Parker
    Informa Markets
  • "As an Association business, we appreciate the excellent work the secretariat of the AEO do for our community. From the events side of our business, the AEO provides an excellent return on investment, providing thought leadership, fantastic networking, brilliant awards, excellent research and FaceTime, a valuable tool to tell our markets why exhibitions and events should be an essential part of the marketing mix."
    Neil Felton
    FESPA
  • "AEO’s networking and member meetings are valuable for individuals at all levels within our organisation. The promotion of our sector to the outside world, to government, authorities and business at large is another vital aspect of the AEO’s purpose for members, many of whom, like my company, work on events throughout the world."
    Stephen Brooks
    Mack Brooks Exhibitions
  • “Knowledge is power and the AEO dinners are certainly powerful, there is always a wealth of knowledge at the table. Insightful presentations make for a constructive and extremely social way to learn from the experts who’ve done it before. I attended the Japanese evening and gained really valuable insight about the culture and how best to communicate with a local audience.”
    John Whitaker
    Vice President Marketing, Data & Digital , dmg events
  • "We have the opportunity to contribute positively to the industry as well as gaining valuable insight and advice. There’s no need to spend valuable time and money reinventing the wheel when you have so many experienced professionals in AEO membership to learn from”
    Emma Cartmell
    CHS Group
  • "JOINING THE AEO HAS BEEN FANTASTIC! Being able to gift our customers with free places at the FaceTime masterclasses, learn alongside industry peers and seek advice to common challenges is invaluable”
    Sharon Azam
    GovNet Communications
  • I just wanted to send my most sincere thanks for everything that you and the AEO team are doing to help navigate the events industry through the pandemic. The working groups and communication from the AEO have been excellent and I’m really appreciative of being part of such a wonderful organisation.
    Simon Burns
    ICHF Events
  • I think what the AEO has been doing during this tough time has been exceptional.
    Greg Cherry
    QD Events LTD

 

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